Automation for Nonprofit Organizations

Streamline donor management, grant tracking, and volunteer coordination so you can focus on your mission.

Industry Benchmarks

45%
Avg. donor retention rate
48 hrs
Ideal thank-you window
Source: Network for Good
30%
Of staff time on admin vs mission
Source: Nonprofit Technology Network

Sound Familiar?

These are the challenges we hear most often from nonprofits.

Donor Data Silos

Donor information scattered across email, spreadsheets, and your CRM with no unified view

Grant Reporting

Hours compiling data from multiple sources to meet funder reporting requirements

Volunteer Management

Manual coordination of volunteer schedules, communications, and hour tracking

Thank You Delays

Donors waiting days or weeks for acknowledgment due to manual processing

How We Help Nonprofits

Tailored automation solutions designed for your industry's specific needs.

Unified Donor Management

Connect all donation sources - website, events, mail, social - to your CRM for a complete donor view and timely engagement.

Automated Acknowledgments

Instant, personalized thank-you emails with tax receipts. Segment by gift size for appropriate recognition levels.

Grant Reporting

Automated data gathering from program systems, formatted reports matching funder requirements, on-time every time.

Volunteer Automation

Self-service scheduling, automated reminders, hour tracking, and engagement campaigns to keep volunteers active and appreciated.

Workflow Automation

Common Nonprofits Workflows

See how we automate the workflows that matter most to your business—from understanding to implementation.

1 of 3AI-Powered

Unified Donation Processing & Stewardship

Donations from website, events, mail, Facebook, and other sources all flow into your CRM. Each donation triggers personalized thank-you communications based on gift size, donor history, and preferences.

Job to Be Done

Capture donations from all channels into one system and ensure every donor receives timely, personalized acknowledgment

Trigger: Donation received from any channel

Workflow Steps

STEP 1
Capture Donation

Gift received via online form, event, mail, peer-to-peer, or social platform

WebsiteEventbriteFacebook+1
STEP 2
Normalize Data

Donation data standardized regardless of source channel

Automation PlatformIntegration Layer
STEP 3
Match/Create Donor

Link to existing donor record or create new constituent

BloomerangRaiser's EdgeSalesforce NPSP
STEP 4
Record Gift

Donation logged with source, amount, designation, and attribution

CRMAccounting
STEP 5
AI Personalization

AI selects thank-you template and timing based on donor segment, history, and gift size

AI ModelCRM Data
STEP 6
Send Acknowledgment

Personalized thank-you with tax receipt sent via preferred channel

EmailMail MergeSMS
STEP 7
Trigger Stewardship

Major gifts flagged for personal outreach, recurring donors entered into retention sequences

CRMTask SystemMarketing Automation

Data That Flows Through

Donation detailsDonor matchGift recordAcknowledgment contentStewardship tasks

Outcomes

All donations in one system within hours
Thank-yous sent within 24 hours
Donor retention up 18%
Major gift prospects identified automatically

Implementation Options

This workflow can be built on any of these platforms. Click to see implementation notes:

Ready to automate these workflows for your business?

Discuss Your Workflows

Tools We Integrate With

We connect the software your industry relies on.

Bloomerang
Blackbaud Raiser's Edge
Salesforce NPSP
DonorPerfect
Little Green Light
Network for Good
SignUpGenius
Mailchimp

Who We Help

We work with professionals across nonprofits facing these common challenges.

Executive Director at regional nonprofit

Typical Challenges

  • Donor data scattered across systems
  • No unified view of giving
  • Major donor outreach reactive not proactive

Typical Impact

  • All donations in one system
  • Real-time giving dashboard
  • Proactive major donor engagement

Common Software

BloomerangMailchimpEventbrite

Development Director

Typical Challenges

  • Grant reporting taking days
  • Different formats for each funder
  • Program data in separate systems

Typical Impact

  • Grant reports auto-generated
  • Funder-specific formatting
  • Data aggregated from all sources

Common Software

Salesforce NPSPQuickBooksProgram Database

Volunteer Coordinator

Typical Challenges

  • Managing 500+ volunteers via email
  • Manual hour tracking
  • No visibility into engagement

Typical Impact

  • Self-service volunteer scheduling
  • Automated hour logging
  • Volunteer engagement metrics

Common Software

SignUpGeniusLittle Green LightSMS Platform

Frequently Asked Questions

Which donor management systems do you work with?

We integrate with all major nonprofit CRMs including Bloomerang, Blackbaud (Raiser's Edge, eTapestry), Salesforce Nonprofit, DonorPerfect, Little Green Light, Network for Good, and others.

Do you offer nonprofit pricing?

Yes, we offer discounted rates for 501(c)(3) organizations. We understand nonprofit budget constraints and work to maximize impact within your resources.

Can you help with program data for grant reporting?

Absolutely. We can connect your program management systems, case management databases, and service delivery tools to aggregate the outcome data funders need to see.

Ready to Transform Your Nonprofits?

Let's discuss how we can automate your workflows and free up your team to focus on what matters most.